HINTON ST MARY PARISH COUNCIL
Minutes of the Annual General Meeting
held at Hinton St Mary Village Hall
on Tuesday May 10th 2022 at 7 pm
Present:-
Chairman:- Kevin Jones (KB)
Councillors:- Steve Johnson (SJ) Susie Burbidge (SB) and Rob Bartlett (RB)
County Councillor:- Carole Jones
Clerk – Vivian Hitchmough (VH)
2 Members of the public
2022.12 Apologies Jo Curtis (JC)
2022.13 Election of Chairman , Vice Chairman and Councillors
| Position | Name | Proposed | Seconded | |
| Chairman | Kevin Jones | SJ | RB | |
| Vice-Chairman | Steve Johnson | KJ | RB | |
| Councillor | Rob Bartlett | KJ | SB | |
| Councillor | Susie Burbidge | KJ | RB | |
| Councillor | Jo Curtis | KJ | SJ | |
Declaration of Office Forms were duly completed and signed. The Clerk signed as witness. These will be forwarded to Dorset Council
2022.14 Officers roles
| Name | Role | Agreed |
| Robbie Bartlett | Roads, drains, potholes, | KJ |
| Susie Burbidge | Village liaison ,Village Garden | KJ |
| Susie Burbidge | DAPTC representative | KJ |
| Jo Curtis | Planning | KJ |
| Steve Johnson | Defribrillator monitoring | KJ |
| Kevin Jones and Steve Johnson | SID maintenance and movement Defribrillator monitoring |
RB
KJ |
2022.15 Minutes of the Annual General Meeting of Tuesday May 11th 2021 were agreed as a true record and duly signed.
2022.16 Chairman Report
It has been a relatively quiet year but the Parish Council meetings are now back to normal after the restrictions due to the Covid-19.
All seems to be going well in the village and we look forward to the opening of the White Horse shortly.
I would like to thank members of the Parish Council for their support through the year, Carole for her attendance and input and Viv our Clerk.
2022.19 Annual return and draft accounts for the year to 31.3.2022
The draft accounts were prepared and reconciliation and copies were sent to Councillors. The internal audit had been completed. The balance at 31.3.2022 was £ 4893
The Annual Return and Goverance statement were agreed and duly signed and approved for return. The public will have the opportunity to review the accounts and the dates will be posted on the Notice Board and on the website
Proposed / Seconded
KJ / RB
2022.20 Asset Register and Risk Assessment
| RISK ASSESSMENT | Approved with no changes |
| Financial and Management Systems | Approved with no changes |
| Council assets | Approved with the addition of the Speed Indicator Device. |
| Asset Register | Approved with the addition of the SID |
| Annual Governance statement | Approved with no changes |
| Proposed KJ | Seconded SJ |
He closed the meeting at 7.15 pm