Minutes of the Annual General Meeting 

held at Hinton St Mary Village Hall

on Tuesday May 11th 2021 at 7 pm



Chairman:-  Kevin Jones (KB)

Councillors:-    Jo Curtis (JC) Steve Johnson (SJ) Susie Bubidge (SB) and Rob Bartlett (RB)

County Councillor:- Carole Jones

Clerk –  Vivian Hitchmough (VH)


2021.05                       Apologies    None


2021.06           Election of Chairman , Vice Chairman and Councillors

Position Name Proposed Seconded  
Chairman Kevin Jones SJ RB  
Vice-Chairman Steve Johnson RB KJ  
Councillor Rob Bartlett KJ JC
Councillor Susie Burbidge KJ RB
Councillor Jo Curtis KJ SJ


Declaration of Office Forms were duly completed and signed.   The Clerk signed as witness. These will be forwarded to Dorset Council


2021.06                       Officers roles

Name Role Agreed
Robbie Bartlett Roads, drains, potholes, KJ

Susie Burbidge

Village liaison ,Village Garden  


Susie Burbidge DAPTC representative KJ
Jo Curtis Planning KJ
Steve Johnson Defribrillator monitoring KJ
Kevin Jones and

Steve Johnson

Steve Johnson

SID maintenance and movement

Defibrillator monitoring





 2021.07           Minutes of the Annual General Meeting of Tuesday May 12th  2020 were agreed as a true record and duly signed.

2021.08           Chairman Report

                        It has been a relatively quiet year due to the Covid-19 virus restrictions.

The Speed Indicator device is still very popular and effective with residents and the Parish Council view it as an excellent investment.  Most drivers respect it and the regular movement of the device is a constant reminder to drivers through the village.

I am investigating the possibility of using bluetooth to supply the Council with information regarding speeds etc which we may be able to use as evidence for speed reduction.

The defibrillator has fortunately not been in use, but remains in place for an emergency primed and checked regularly.

We were unfortunately not able to observe the passing of Prince Philip, the Duke of Edinburgh due to illness.

We now own the telephone kiosk and lots of ideas have been put forward.  The most popular is to house maps and footpaths of the area, information regarding the village and the mosaic and I am pleased to say volunteers have come forward for this project.

I would like to thank members of the Parish Council for their support through the year, Carole for her attendance and input and Viv our Clerk.


2021.09           Annual return and draft accounts for the year to 31.3.2021

The draft accounts were prepared and reconciliation and copies were given to Councillors.   The internal audit had been completed.  The balance at 31.3.2021 was £ 4455.

The Annual Return and Goverance statement were agreed and duly signed and approved for return.  The public will have the opportunity to review the accounts and the dates will be posted on the Notice Board and on the website

Proposed                     Seconded

            KJ                                 RB


2021.10                       Asset Register and Risk Assessment


RISK ASSESSMENT Approved with no changes
Financial and Management Systems Approved with no changes
Council assets Approved with the addition of the Speed Indicator Device.
Asset Register Approved with the addition of the SID
Annual Governance statement Approved with no changes
Proposed   KJ Seconded   JC



He closed the meeting at  7.15  pm